Vendor Details
LOCATION • Artifact Events 4325 N. Ravenswood Ave, Chicago, IL 60613
Artifact Events is a beautiful industrial space converted into an event venue. It’s located in the historic Ravenswood neighborhood on Chicago’s Far North Side. We are utilizing the North building for Chicago Stationery Fest 2026.
Ample free street parking is available at the venue and on surrounding neighborhood streets. Artifact Events can also be easily accessed by public transit.
DATES & TIMES • March 13-15, 2026
Load-In & Set Up | Friday, March 13, 2025 – 10:00 am - 5:00 pm
You may load in and setup any time between 10:00 am and 5:00 pm on Friday, March 13.
VIP Welcome Preview Party | Friday, March 13, 2025 – 6:00 pm - 8:00 pm
VIP Passholders have access to the venue on Friday evening for a Welcome Preview Party. You must be set up, on site, and available for attendees to shop from 6:00 - 8:00 pm on Friday, March 13!
Day 1 | Saturday, March 14, 2025 – 10:00 am - 5:00 pm (Vendor Access at 9:00 am)
Doors open at 10:00 am on Saturday for VIP Passholders and 10:00 am timed-entry ticket holders. The last timed-entry ticket window opens at 3:00 pm. No reentry is permitted after 4:00 pm.
Vendors may access the venue beginning at 9:00 am for additional setup and final touches.
You must be ready to welcome attendees when doors open at 10:00 am, and you must remain on site until doors close at 5:00 pm. Your table must be occupied at all times.
Day 2 | Sunday, March 15, 2025 – 10:00 am - 5:00 pm (Vendor Access at 9:00 am)
Doors open at 10:00 am on Sunday for VIP Passholders and 10:00 am timed-entry ticket holders. The last timed-entry ticket window opens at 3:00 pm. No reentry is permitted after 4:00 pm.
You must be ready to welcome attendees when doors open at 10:00 am, and you must remain on site until doors close at 5:00 pm. Your table must be occupied at all times.
Early teardown is NOT permitted.
Tear Down | Sunday, March 15, 2025 – 5:00 pm - 9:00 pm
Vendors must have all products, fixtures, and materials removed from the venue by 9:00 pm CT. Vendors will be assessed a $500 penalty should they not have all items removed from the venue by 9:00 pm CT.
WHAT’S INCLUDED
Your vendor fee includes…
One 6’ x 30” table*, two chairs, and black table linens (if needed).
Two weekend passes per booking** (one weekend pass for shared table bookings).
Access to our Hospitality Suite with quiet space, a water refill station, fresh coffee, fresh fruit, and grab-and-go snacks.
Support from our Vendor Support Team to assist you throughout the event with questions, trash removal, and setup and teardown (as available).
Event marketing to our audience on your behalf, including social media marketing, advertising, email marketing, and earned media placement.
TABLE SETUP
Your vendor fee includes a set-up table with chairs and black table linens. Due to the event capacity and layout, your vendor setup must fit on the 6’ table provided. You may not impede traffic passing in front of your table or vendors on either side. This means we cannot accommodate floor fixtures, standing racks, additional tables, or standing signage. We are also unable to accommodate larger tables or different booth setups.
TAPE/ADHESIVES/COMMAND HOOKS
If your table is along an exterior wall and you'd like to hang something behind it, you may NOT use Command Hooks or permanent adhesives.
The only acceptable options for hanging materials on the venue's walls are painter's tape or gaffer's tape.
ATTENDANCE & CAPACITY
We have sold over 1,500 tickets for the event and expect 200 vendor staff, 65 volunteers, and 15 paid staff to be on site throughout the weekend.
We expect the following number of attendees during the time frames listed below:
Friday, March 13 — VIP Welcome Party — 250 attendees
Saturday, March 14 — 10:00 am - 1:00 pm — 400 attendees
Saturday, March 14 — 2:00 pm - 5:00 pm — 450 attendees
Sunday, March 15 — 10:00 am - 1:00 pm — 425 attendees
Sunday, March 15 — 1:00 pm - 5:00 pm — 450 attendees
We kindly ask that vendors plan ahead and manage their inventory accordingly to allow as many attendees as possible to shop with them during the event.
LANYARDS/WRISTBANDS/PASSES
You will be given your lanyards and wristbands when you arrive and check in for setup. We will provide the quantity included with your table fee and any additional weekend passes you purchased for helpers and staff. These must be worn AT ALL TIMES during the fest! Lanyards and wristbands are NOT transferable and should not be shared!
FOOD & BEVERAGES
You will have access to our Hospitality Suite throughout the event. This space includes a water refill station, fresh coffee, fresh fruit, and grab-and-go snacks.
For your convenience and attendees', a cash bar with alcoholic and non-alcoholic beverages is available.
ACCOMMODATIONS
Here are some accommodations we recommend in the area:
The Guesthouse Hotel — located minutes away in Andersonville — features large, apartment-style suites complete with kitchens, living space, and garage parking.
Hotel Zachary — located in nearby Wrigleyville — boutique, modern, luxury accommodations with a residential feel.
Hampton Inn Chicago North - Loyola Station — located just north of Ravenswood and close to public transit.
Homestay/Airbnb/VRBO — When booking on these platforms look in Ravenswood, Lincoln Square, Northcenter, or Andersonville to be closest to the venue!
LIMITED EDITION PRODUCTS
Having items that are limited edition and only available at Chicago Stationery Fest is a great way to get attendees excited about what you have to offer and to increase sales!
We highly recommend offering limited edition items during CSF. These items can be themed to your particular brand, Chicago, or stationery.
Please note: you may only use the Chicago Stationery Fest branding, logo, and colors with prior approval.
PACKAGE RECEIVING
If you’ll be traveling to Chicago Stationery Fest and need to send products or fixtures ahead, we recommend contacting your accommodations to arrange package delivery. Many hotels and Airbnbs will allow you to ship packages ahead. The UPS Store in Northcenter (close to Artifact Events) also offers package receiving services for $5-$10 per package. Please call ahead — (773) 871-1400 — to arrange!
CSF STAMP RALLY
The Stamp Rally is open to VIP Weekend Passholders, and encourages them to shop with vendors and collect stamps to qualify for a gift bag filled with products donated by vendors. The CSF Stamp Rally is a purchase-required activity, meaning participants must make a purchase at your table to collect a stamp to earn prizes. If you choose to participate, you will send us 30 items (valued at at least $5 each) prior to the event for use in Stamp Rally gift bags. These items must arrive at Paper & Pencil between February 16 and February 25.
They should be shipped to:
CSF Stamp Rally
c/o Paper & Pencil
1480 West Berwyn Avenue
Chicago, IL 60640
As a thank you for participating in the Stamp Rally, we will highlight your participation in the event guide, provide signage at your table, highlight your participation on our event website, and include you in a group social media post prior to the event.
SALES TAX
A 10.25% sales tax must be charged on all products sold in the State of Illinois. It is each vendor’s responsibility to collect and remit this sales tax.
For those vendors with a valid Illinois Business Sales Tax Account: you should file your sales taxes according to IDOR requirements.
For those vendors without a valid Illinois Business Sales Tax Account or from outside of Illinois: you must file an IDOR-6-SETR/Special Event Tax Collection form and remit your tax payment to the Illinois Department of Revenue within 10 days of the close of the event. The IDOR-6-SETR form will be available to download before the event. If you participate in three or more trade shows, fests, markets, art fairs, etc. based in Illinois a year, you must apply for an Illinois Business Tax Number. Once you are registered, you will receive a ST-1 Form along with payment instructions. If you participate in less than three trade shows, fests, markets, art fairs, etc. based in Illinois a year, you must use the IDOR-6-SETR/Special Event Tax Collection form. This form will also be available on-site during CSF — please ask our Vendor Coordinator for a copy.
>> DOWNLOAD THE IDOR-6-SETR/SPECIAL EVENT TAX COLLECTION FORM FOR CSF 2025 <<
If you have additional questions, please contact the Illinois Department of Revenue Special Events Department at (847) 294-4475.
COMMITMENT TO ORIGINAL WORKS/NO GENERATIVE AI OR ART THEFT
Vendor understands that products made using stolen, pirated, or improperly licensed artwork are not allowed. Vendor agrees that all products offered at the Event, be they available for purchase or given to customers at no cost, are either: the original creative work of the seller, commissioned by the seller, or legally licensed for resale. Vendor understands that products made using AI-generated artwork may NOT be sold or displayed at the Event. Vendor agrees that: Generative AI has not been used for the creation of any products, brand materials, or marketing materials offered or displayed at the event, and that violation may result in immediate termination of this agreement and removal from the event without refund.
CONTACT
If you have additional questions please email hello@chicagostationeryfest.com and we will be happy to help!